Getting a job offer is exciting! But sometimes, the initial offer letter might not be quite right. Maybe the salary is off, or the benefits aren’t what you expected. That’s where the process of requesting a revised offer letter comes in. This guide provides a comprehensive overview of crafting a Request For Revised Offer Letter Sample, ensuring you’re equipped to advocate for yourself and secure the best possible employment terms.
Understanding Why You Might Need a Revised Offer Letter
There are various reasons why you might need to request a revised offer letter. It’s completely normal! Before requesting revisions, carefully review the initial offer. Consider whether the terms align with your expectations based on your prior discussions during the interview process and your own research about industry standards. Always be polite and professional in your communication. There is no shame in asking for clarification or adjustments to the offer. Here are some common scenarios:
- Salary Discrepancies: The offered salary is lower than what you previously discussed or what you believe you’re worth based on your experience and the role’s responsibilities.
- Benefits Package Issues: The health insurance, retirement plans, or other benefits are not as favorable as advertised or as you need.
- Incorrect Job Title or Responsibilities: The job title or a description of your job duties doesn’t accurately reflect the role discussed during the interview.
When preparing your request, consider:
- What specific terms you want to change.
- Why you’re requesting the change (e.g., market research, prior salary).
- What your desired outcome is (e.g., a specific salary, improved benefits).
Having a clear understanding of what you’re looking for is crucial because you need to provide good reasons.
Email Example: Requesting a Higher Salary
Subject: Offer Letter – [Your Name] – [Job Title]
Dear [Hiring Manager Name],
Thank you so much for offering me the position of [Job Title] at [Company Name]. I was thrilled to receive the offer and very excited about the opportunity.
I have carefully reviewed the offer letter, and while I am enthusiastic about joining the team, I would like to discuss the salary offered. Based on my research of the market value for similar roles with my experience and skill set, and considering my previous salary, I was expecting a salary in the range of $[Desired Salary]. I am confident that my skills and experience in [mention specific skills or accomplishments] will be a valuable asset to your team.
Could we possibly discuss this further? I am eager to join [Company Name] and am confident we can reach an agreement. Thank you again for your time and consideration.
Sincerely,
[Your Name]
Email Example: Requesting Clarification on Benefits
Subject: Question about Offer Letter – [Your Name] – [Job Title]
Dear [Hiring Manager Name],
Thank you again for the job offer for the [Job Title] position. I am very excited about the prospect of joining the [Company Name] team.
I have a few questions regarding the benefits package outlined in the offer letter. Specifically, I would appreciate clarification on the following:
- The details of the health insurance plan (e.g., coverage, premiums, deductibles).
- The company’s policy on paid time off (PTO) and sick leave.
- The eligibility requirements for the 401(k) plan and company matching.
Could you please provide more details on these benefits? Understanding these aspects will help me make a well-informed decision. Thank you for your time and attention to this matter.
Sincerely,
[Your Name]
Email Example: Requesting Changes to the Job Title
Subject: Regarding Offer Letter – [Your Name] – [Job Title]
Dear [Hiring Manager Name],
Thank you for offering me the position of [Job Title] at [Company Name]. I am very enthusiastic about this opportunity.
I’ve reviewed the offer letter, and the job title listed is [Current Job Title]. In our discussions, the role was described as having more responsibilities that align with a [Desired Job Title]. Would it be possible to update the title to reflect these additional duties? This would also accurately represent the scope of the role and future growth potential within the company.
I am eager to begin contributing to [Company Name] in this position. Thank you for considering this request.
Sincerely,
[Your Name]
Email Example: Negotiating Relocation Assistance
Subject: Offer Letter – [Your Name] – [Job Title] – Regarding Relocation
Dear [Hiring Manager Name],
Thank you again for offering me the role of [Job Title]. I am very happy with the prospect of working at [Company Name].
I am excited about the opportunity, however, I will be relocating to [City, State] to take this position. As such, I was wondering if it would be possible to discuss relocation assistance. Would [Company Name] be open to covering or assisting with some of the relocation expenses? This would be very helpful in making my move to [City, State] smoother. I am eager to begin my role at [Company Name] as soon as possible.
Thank you for your time and consideration. I look forward to hearing from you.
Sincerely,
[Your Name]
Email Example: Requesting a Revised Start Date
Subject: Offer Letter – [Your Name] – [Job Title] – Regarding Start Date
Dear [Hiring Manager Name],
Thank you very much for the job offer for the position of [Job Title] at [Company Name]. I am very happy to have received the offer.
I am ready to accept this offer, but I wanted to discuss the proposed start date. As the start date is [Current Start Date], I would like to request a start date of [Desired Start Date]. This is because [Give reason, e.g., I need to give my current employer two weeks’ notice, or I have a pre-planned commitment].
Please let me know if this alternative date is possible. Thank you for considering my request, and I look forward to joining the team.
Sincerely,
[Your Name]
Letter Example: Rejecting the Initial Offer (Politely) and Suggesting Counter-Offer Discussion
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]
[Company Address]
Dear [Hiring Manager Name],
Thank you so much for offering me the position of [Job Title] at [Company Name]. I truly appreciate the time and consideration you and the team have given me throughout the interview process. I am very impressed with [Company Name] and the team.
After careful consideration, I am writing to express my interest in joining your team, but I would like to discuss some of the terms in the offer letter. Specifically, [mention the terms you’d like to discuss, e.g., the salary, benefits, or responsibilities]. Based on the market data I’ve reviewed and the scope of the position, I believe [state your counter-offer or desired terms] would be a more suitable agreement. I would also be open to discuss the compensation in detail.
I am very excited about the opportunity to work at [Company Name] and confident I can contribute a lot to the team. Please let me know if you are open to discussing a revised offer. I look forward to hearing from you soon.
Sincerely,
[Your Signature]
[Your Typed Name]
In summary, requesting a Request For Revised Offer Letter Sample is a normal part of the job acceptance process. Whether it is salary, benefits, or title, remember to be professional and clear in your communication. Always be polite, explain your reasons, and express your enthusiasm for the position. By following the examples provided, you can confidently negotiate the terms of your employment and secure a job that aligns with your needs and expectations.