In the business world, things change all the time. Sometimes, a price quote you send out needs to be updated. That’s where the Revised Quotation Email comes in. This email is sent to a customer or client to let them know about changes to a previous quote. It could be because of updated prices, different quantities, or a new scope of work. Let’s dive into why these emails are important and how to write them effectively.
Why the Revised Quotation Email Matters
A revised quotation email serves several important purposes:
- Accuracy: It ensures everyone is on the same page regarding pricing and details.
- Professionalism: It shows you are organized and attentive to your client’s needs.
- Transparency: It keeps the client informed of any modifications.
Consider these key factors when drafting your email:
- Clearly state that the previous quote is being updated.
- Highlight the changes made.
- Provide a new total cost and any revised terms.
This email is vital for maintaining trust and avoiding misunderstandings down the line. Remember, a well-written revised quotation email can strengthen your relationship with clients.
Revised Quotation Email Due to Price Increase
Subject: Revised Quotation – Order #1234 – Price Adjustment
Dear [Client Name],
Thank you for your interest in our products/services! Following our initial quotation (Quote #4321) dated [Date], we’re sending you a revised quotation. Due to recent market fluctuations, there has been a slight increase in the cost of [mention specific materials or services].
Please see the updated pricing below:
| Item | Original Price | Revised Price |
|---|---|---|
| [Item 1] | $[Original Price] | $[Revised Price] |
| [Item 2] | $[Original Price] | $[Revised Price] |
| Total | $[Original Total] | $[Revised Total] |
The revised total is $[Revised Total]. All other terms and conditions remain the same. This revised quote is valid for [Duration, e.g., 30 days]. Please let us know if you have any questions. We appreciate your business!
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Revised Quotation Email Due to Change in Quantity
Subject: Revised Quotation – Order #5678 – Updated Quantity
Dear [Client Name],
Thank you for your continued interest in [Your Company]! We’re sending a revised quotation based on a recent change in your order. Specifically, you’ve requested [New Quantity] units of [Product Name] instead of the previously quoted [Old Quantity] units.
The updated pricing is reflected below:
[Insert a table or bullet points with the new pricing based on the adjusted quantity.]
The total cost for this order is now $[New Total]. This quote is valid for [Duration]. Please review and let us know if you’d like to proceed. We are happy to help you with this order!
Best regards,
[Your Name]
[Your Title]
[Your Company]
Revised Quotation Email Due to Scope of Work Change
Subject: Revised Quotation – Project [Project Name] – Scope Adjustment
Dear [Client Name],
Following our discussion on [Date] about Project [Project Name], we’ve updated the scope of work. We’ve added [New Task/Service] and [Removed Task/Service] to better meet your needs. Therefore, we’re sending you a revised quotation.
The new scope and related costs are detailed below:
[Detailed explanation of the changes in the scope of work, including new tasks, deleted tasks, and any changes to the timeline. Use bullet points or a table for clarity.]
The total project cost is now $[New Total]. The estimated completion date is [New Date]. This revised quotation is valid for [Duration]. We believe these changes will significantly improve the outcome of your project!
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Revised Quotation Email Due to a Discount Offer
Subject: Revised Quotation – Special Discount Offer – Quote #9012
Dear [Client Name],
Thank you again for your interest in our products/services! As a special offer, we are happy to provide you with a discount on your order. This revised quotation reflects the applied discount.
Here’s a summary of the changes:
- Discount Applied: [Percentage or Dollar Amount]
- Reason for Discount: [e.g., “First-time customer”, “Limited-time promotion”]
The updated total cost is now $[New Total]. The original quote is no longer valid. This revised quote is valid for [Duration]. We hope you take advantage of this discount!
Best regards,
[Your Name]
[Your Title]
[Your Company]
Revised Quotation Email Due to Updated Delivery Time
Subject: Revised Quotation – Order #2345 – Delivery Schedule
Dear [Client Name],
Thank you for your recent order! We’ve adjusted the delivery timeline for your order, reflecting an improved estimated delivery date.
Please review the following:
- Original Delivery Date: [Original Date]
- Revised Delivery Date: [New Date]
The total cost remains $[Total Cost] and all other terms in the initial quote remain in effect. This revised quote is valid for [Duration]. We hope this revised delivery date is better for you!
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Revised Quotation Email Due to a Change in Payment Terms
Subject: Revised Quotation – Payment Terms Update – Quote #6789
Dear [Client Name],
Regarding your recent quotation, we’d like to provide an updated payment schedule.
Here is a summary of the changes:
- Original Payment Terms: [Original Terms]
- Revised Payment Terms: [New Terms]
The total cost remains $[Total Cost] and all other terms in the initial quote remain in effect. This revised quote is valid for [Duration]. Please let us know if you have any questions about the revised payment terms!
Sincerely,
[Your Name]
[Your Title]
[Your Company]
In short, the Revised Quotation Email is a crucial tool in business communication. By clearly and transparently communicating any changes to a quote, you can maintain strong relationships with clients, avoid potential misunderstandings, and ensure everyone is on the same page. Remember to be clear, concise, and professional in your emails, and always be available to answer any questions your client may have.