Applying for Canadian immigration can seem like a daunting task, but understanding the process is key. One of the most important parts is the Submission Letter Sample Immigration Canada. This document serves as your introduction to the immigration officials and summarizes your application. It’s your chance to make a strong first impression and highlight the most important information.
Why a Strong Submission Letter Matters
Writing a good submission letter is super important for your immigration application. It’s your chance to tell the Canadian government why you’re a good fit for their country. Think of it like this: it’s your elevator pitch to the immigration officer.
Your letter should be clear, concise, and well-organized. It’s not just a formality; it’s an opportunity to:
- Highlight Key Strengths: Briefly summarize your skills, qualifications, and experiences that make you a suitable candidate.
- Organize Your Application: Guide the officer through your supporting documents, making it easier for them to review your application.
- Showcase Your Understanding: Demonstrate that you understand the immigration program you are applying under and the requirements.
A well-crafted submission letter can significantly increase your chances of a successful application because it helps the officer quickly understand your case and see you as a serious and qualified candidate. Let’s break down some examples now.
Email: Initial Application Submission
Subject: Application for Permanent Residence – [Your Name] – [Application Number, if applicable]
Dear Immigration Officer,
I am writing to submit my application for permanent residence to Canada under the [Immigration Program Name] program. My application details are as follows:
- Full Name: [Your Full Name]
- Date of Birth: [Your Date of Birth]
- Application Number: [Your Application Number, if applicable]
Enclosed, you will find all the required documents, including:
- Completed Application Forms (IMM [Form Numbers])
- Passport and Travel Documents
- Educational Credentials Assessment (ECA) Report
- Proof of Funds
- [Other Supporting Documents]
I have provided a detailed summary of my qualifications and experiences in the attached document. I am confident that my skills and experience align well with Canada’s needs, and I am eager to contribute to Canadian society.
Thank you for your time and consideration. I look forward to your positive response.
Sincerely,
[Your Name]
[Your Contact Information]
Letter: Addressing a Request for Additional Information
Dear Immigration Officer,
Subject: Response to Request for Additional Information – [Your Name] – [Application Number]
I am writing in response to your request for additional information regarding my application for permanent residence, received on [Date]. I have carefully reviewed your request and have provided the requested documents and clarifications below:
[Clearly state the specific information requested and how you are addressing it. For example, “Regarding proof of work experience, I have enclosed updated letters from my previous employers.”]
Please find enclosed the following documents:
- [Document 1]
- [Document 2]
- [Document 3]
I have also provided further clarification on [specific issue]. [Explain your response clearly and concisely.]
I trust that this information clarifies any outstanding concerns. I am grateful for your attention to my application and remain available to answer any further questions.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Contact Information]
Email: Notifying of a Change in Circumstances
Subject: Notification of Change of Circumstances – [Your Name] – [Application Number]
Dear Immigration Officer,
I am writing to inform you of a change in my circumstances that may affect my application for permanent residence, application number [Application Number].
[Clearly and concisely explain the change. Be specific and provide relevant dates. For example: “I have recently changed my employment and am now working at [New Company Name] as a [Your New Job Title]. I have attached a new letter of employment.” or “I recently got married to [Spouse’s Name] and attached the marriage certificate.]
I have provided all the necessary supporting documents to reflect this change.
I would be grateful if you could update my application accordingly. Please do not hesitate to contact me if you require any further information.
Thank you for your attention.
Sincerely,
[Your Name]
[Your Contact Information]
Letter: Explaining a Gap in Employment
Dear Immigration Officer,
Subject: Explanation for Employment Gap – [Your Name] – [Application Number]
I am writing to provide an explanation for the gap in my employment history from [Start Date] to [End Date], as noted in my application for permanent residence, application number [Application Number].
During this period, I was [Clearly and honestly explain the reason for the gap. Be as specific as possible. Examples: “attending a full-time language program,” “caring for a family member,” “seeking employment due to company downsizing”].
[Provide supporting documentation if available. For example, if you were in a language program, provide a certificate of completion.]
I am now actively seeking employment/employed at [Your Current Employer] and am confident that my skills and experience are relevant to the Canadian job market. I am eager to start working in Canada.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Contact Information]
Email: Withdrawing an Application
Subject: Withdrawal of Application for Permanent Residence – [Your Name] – [Application Number]
Dear Immigration Officer,
Please accept this email as formal notification that I am withdrawing my application for permanent residence, application number [Application Number].
[Provide a brief, simple reason for withdrawing your application. (Optional) Example: “Due to unforeseen circumstances, I am no longer able to pursue immigration to Canada at this time.”]
I kindly request that you cease processing my application and confirm receipt of this withdrawal. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Letter: Providing Additional Supporting Evidence
Dear Immigration Officer,
Subject: Submission of Additional Supporting Evidence – [Your Name] – [Application Number]
I am writing to submit additional supporting evidence for my application for permanent residence, application number [Application Number].
I have recently obtained [Describe the new evidence and its significance. Example: “a new letter of recommendation from my previous employer, highlighting my achievements and skills.”]. I believe this evidence further strengthens my application.
Please find enclosed:
- [Document 1]
- [Document 2]
I trust that this information will be helpful. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
In conclusion, a well-written submission letter is a fundamental part of your Canadian immigration application. Using these examples as a guide, you can create a clear and concise letter that highlights your strengths and helps the immigration officer understand your case. Remember to always be honest, accurate, and provide all the required information. Good luck with your application!