A Translation Letter Sample is a really useful document when you need to explain why you’re using a translation. Maybe you need to submit a translated document to a school, a job, or a government agency. A good Translation Letter Sample can help ensure your translated document is accepted and understood correctly. This article will provide you with information to craft your own effective translation letter.
Why Is a Translation Letter Sample Important?
The translation letter acts as a bridge, connecting the original document with its translated version. It tells the recipient the purpose of the translation and provides important context.
This letter is crucial because it adds credibility and clarity to the translation process. A well-written letter can prevent misunderstandings and speed up the review process. It also shows that you’ve taken the translation process seriously and ensures the recipient understands the document’s authenticity.
Let’s look at some of the benefits of using a translation letter:
- It helps with formal applications.
- It makes it easy to understand the document.
- It shows the recipient that the translation is correct.
Here’s how it usually works. You have your original document, like a birth certificate, and it’s in a language other than English. You get it translated, and the translator provides the translated document. The translation letter provides information such as the translator’s contact information, the translator’s qualifications or certification, and a statement of accuracy, ensuring that the translation is a true and accurate representation of the original document.
Email Example: Submitting a Translated Transcript to a University
Subject: Translated Transcript – [Your Name] – Application ID: [Your Application ID]
Dear Admissions Committee,
I am writing to submit my translated academic transcript as part of my application to [University Name]. My original transcript is in [Original Language] and has been translated into English by a certified translator.
Attached you will find:
- The translated transcript in English.
- A copy of the original transcript in [Original Language].
- A certification of translation from the translator, [Translator’s Name/Company].
The translator, [Translator’s Name], is a certified translator with [Certification/Experience] and can be reached at [Translator’s Email] or [Translator’s Phone Number] if you have any questions regarding the translation.
Please let me know if you require any further documentation.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number (Optional)]
Email Example: Providing a Translated Birth Certificate for a Job Application
Subject: Translated Birth Certificate – [Your Name]
Dear [Hiring Manager Name or HR Department],
As requested, I am submitting my translated birth certificate as part of my employment application. The original document is in [Original Language].
The translation was performed by [Translator’s Name/Company], who is a certified translator.
Attached you will find:
- The translated birth certificate in English.
- A copy of the original birth certificate in [Original Language].
- A certification from the translator.
Should you have any questions, please do not hesitate to contact me.
Thank you,
[Your Name]
[Your Phone Number]
[Your Email Address]
Letter Example: Submitting Translated Marriage Certificate for Immigration
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[USCIS or Relevant Agency Name]
[USCIS or Relevant Agency Address]
Subject: Submission of Translated Marriage Certificate – [Your Name and Spouse’s Name]
Dear Sir/Madam,
I am writing to submit my translated marriage certificate in support of my immigration application. The original certificate is in [Original Language].
The translation was completed by [Translator’s Name/Company], a certified translator. Attached you will find the following documents:
- The translated marriage certificate in English.
- A copy of the original marriage certificate in [Original Language].
- A sworn statement from the translator, [Translator’s Name], attesting to the accuracy and completeness of the translation. The translator’s contact information is also included in the sworn statement.
Please let me know if you require any further documentation.
Sincerely,
[Your Name]
Email Example: Providing a Translated Diploma for a Professional License
Subject: Translated Diploma – [Your Name] – License Application
Dear Licensing Board,
I am submitting my translated diploma as part of my application for a [Type of License]. The original diploma is in [Original Language].
The translation was provided by [Translator’s Name/Company], a professional and certified translation service.
Please find attached:
- The English translation of my diploma.
- A copy of my original diploma in [Original Language].
- A certificate of accuracy from the translator, including their contact details.
If you have any questions, feel free to contact me.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number (Optional)]
Letter Example: Submitting a Translated Medical Record for Insurance Claim
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Insurance Company Name]
[Insurance Company Address]
Subject: Translated Medical Record – [Your Name] – Claim Number: [Your Claim Number (if applicable)]
Dear Sir/Madam,
I am writing to submit a translated medical record for my insurance claim. The original medical record is in [Original Language].
The translation was performed by [Translator’s Name/Company], a certified medical translator. Please see the attached documents:
- The English translation of the medical record.
- A copy of the original medical record in [Original Language].
- A statement from the translator, [Translator’s Name], stating that the translation is accurate and complete, along with their credentials and contact information.
Please do not hesitate to contact me if you require any further information.
Sincerely,
[Your Name]
Email Example: Explaining a Translated Document to a Legal Professional
Subject: Translated Document – [Brief Description, e.g., Power of Attorney] – [Your Name]
Dear [Lawyer’s Name],
I am sending you a translated document for your review. The original document is in [Original Language].
The translation was done by [Translator’s Name/Company], and I’ve attached:
- The English translation of the document.
- A copy of the document in its original [Original Language].
- A certificate of translation and accuracy from the translator, including their contact details.
Please let me know if you need anything else.
Thank you,
[Your Name]
[Your Phone Number]
[Your Email Address]
In conclusion, a well-crafted Translation Letter Sample is a valuable tool for presenting translated documents. By including clear and concise information, you help the recipient understand the translated document’s context, purpose, and validity. Remember to include the translator’s details and a statement of accuracy. Using these examples as a guide, you can create a professional letter that meets the requirements of various situations. Good luck!