Finishing User Acceptance Testing (UAT) is a big deal! It means you’re one step closer to launching a new software, product, or feature. After all the testing, feedback, and fixing, you’ll need to send an email to let everyone know the UAT is complete. This article will provide a Uat Completion Email Sample and explore the different scenarios where you might need to send one. Let’s dive in!
Why a Good UAT Completion Email Matters
A well-crafted UAT completion email is more than just a formality; it’s crucial for effective communication and smooth project transitions. It acts as an official announcement and a record of the testing phase. Here’s why it’s important:
- Clarity: It removes any confusion about the status of the testing.
- Documentation: It serves as a documented confirmation of successful completion.
- Closure: It signals the end of the testing phase and the beginning of the next steps.
This email is your chance to summarize the testing efforts, highlight key findings, and officially declare that the UAT phase is complete. It also helps to keep everyone on the same page.
Email to Project Stakeholders Announcing UAT Completion
Subject: UAT Completion – [Project Name]
Dear Team,
This email confirms that User Acceptance Testing (UAT) for [Project Name] has been successfully completed.
We’ve completed testing of [mention key features/modules tested]. The UAT phase involved [briefly mention number of testers, duration, etc.].
Key highlights from the testing include:
- [Positive finding 1, e.g., “All major functionalities passed the tests.”]
- [Positive finding 2, e.g., “User feedback was overwhelmingly positive.”]
- [Any issues/challenges encountered and their resolution, if applicable.]
The following documents are attached for your reference:
- UAT Summary Report
- Defect Log
The project is now ready for the next phase: [Next Phase, e.g., “Implementation”, “Deployment”, “Go-Live”]. We will keep you updated on the progress.
Thank you to everyone who participated in the UAT process. Your contributions were crucial to the project’s success.
Best regards,
[Your Name/Project Manager Name]
Email to the Testing Team Thanking Them for Their Work
Subject: Thank You – UAT Completion for [Project Name]
Hi Team,
I wanted to send a huge thank you to each of you for your hard work and dedication in completing the UAT for [Project Name]. Your efforts have been invaluable.
Your thorough testing, insightful feedback, and commitment to quality have helped us ensure that [Project/Software/Feature] is ready for launch/implementation.
Here’s a quick overview of your contributions:
| Team Member | Contribution |
|---|---|
| [Tester 1 Name] | [Specific contribution, e.g., “Found critical bug in module X.”] |
| [Tester 2 Name] | [Specific contribution, e.g., “Provided detailed user feedback.”] |
Because of your work, we’re now able to [positive outcome, e.g., “go-live next week”, “deliver a stable product”, “improve user experience”].
Thanks again for everything. Your contributions made all the difference!
Best regards,
[Your Name/Project Manager Name]
Email to the Development Team Announcing UAT Completion and Next Steps
Subject: UAT Complete – [Project Name] – Next Steps
Hi Dev Team,
This email confirms that UAT for [Project Name] has been successfully completed. Thanks for your help addressing the issues identified during testing.
The UAT report and defect log are attached for your review. We found [summarize key findings].
Next steps include:
- [Step 1, e.g., “Preparing for deployment.”]
- [Step 2, e.g., “Final code review.”]
- [Step 3, e.g., “Setting a go-live date.”]
Please let me know if you have any questions.
Thanks again,
[Your Name/Project Manager Name]
Email to the Client/Customer Announcing UAT Completion (if applicable)
Subject: UAT Completion for [Project Name]
Dear [Client Name],
This email confirms that the User Acceptance Testing (UAT) phase for [Project Name] is now complete.
We’re happy to report that testing was successful. [Briefly highlight positive outcomes and any key feedback received].
We have addressed [mention any issues that arose during UAT and their resolution].
We will provide you with the following documents:
- UAT summary report
- Defect log
We are now ready to move on to [next step, e.g., “implementation/go-live phase.”]. We will keep you posted on all milestones.
Thank you for your collaboration during the UAT phase.
Best regards,
[Your Name/Project Manager Name]
Email Announcing UAT Completion with a Reminder about Training
Subject: UAT Complete – [Project Name] – Training Reminder
Dear Team,
I am writing to inform you that User Acceptance Testing (UAT) for [Project Name] is now complete.
We’ve successfully finished testing [mention key features].
As we transition towards [next phase], please remember that [mention any training, such as how to use the new system/software/features] is scheduled for [Date and Time] at [location/link]. [Include brief summary of the training content].
Please sign up here: [link to sign-up/registration form, if any].
Thank you once again to all of you who participated in the UAT.
Best regards,
[Your Name/Project Manager Name]
Email Announcing UAT Completion – Including a Survey Link for Feedback
Subject: UAT Complete – [Project Name] – Share Your Feedback!
Dear Team,
This email confirms that UAT for [Project Name] has been successfully completed.
We value your input, and would appreciate if you could take a few moments to provide feedback by completing this short survey: [Link to survey].
Your feedback will help us [explain the use of the feedback] and improve future projects.
We appreciate your time.
Thanks again for your contributions.
Best regards,
[Your Name/Project Manager Name]
Wrapping up UAT with a well-written email, using a Uat Completion Email Sample as a guide, is a crucial step. It ensures everyone is informed, acknowledges the team’s hard work, and sets the stage for the next phase of the project. Remember to adapt the templates to fit your specific project and audience for effective communication!
“`