What Is A Resolution Letter?

Subject: Resolution Regarding Performance Concerns – [Employee Name]

Dear [Employee Name],

This letter is to formally address the performance concerns discussed during our meeting on [Date]. We reviewed your performance in regards to [Specific task or area of concern].

During our meeting, we outlined the following issues:

1. [Specific Performance Issue 1]
2. [Specific Performance Issue 2]
3. [Specific Performance Issue 3]

To help you improve, we have agreed to the following:

• [Action Plan 1, e.g., Additional Training]
• [Action Plan 2, e.g., Mentorship]
• [Action Plan 3, e.g., Set specific goals with deadlines]

We will conduct a follow-up review on [Date] to assess your progress. Your continued employment at [Company Name] is contingent upon successful improvements. Please sign below to acknowledge receipt of this resolution letter.

Sincerely,

[Your Name]

[Your Title]

____________________________

Employee Signature

Date: [Date]

Subject: Response to Complaint – [Complaint Number/Subject]

Dear [Customer Name],

Thank you for bringing your concerns regarding [Issue] to our attention. We have reviewed your complaint and appreciate you taking the time to share your experience.

We sincerely apologize for the inconvenience/problem you experienced. We understand your frustration and want to assure you that we are committed to resolving this matter.

Following an investigation, we have decided to [Describe the resolution]. This includes:

• [Specific action, e.g., Issuing a refund]
• [Specific action, e.g., Offering a replacement product]
• [Specific action, e.g., Providing a discount on a future purchase]

We are taking steps to prevent similar issues in the future by [Explain preventative measures].

We value your business and hope that this resolution meets with your satisfaction. Please do not hesitate to contact us at [Phone number] or reply to this email if you have any further questions.

Sincerely,

[Your Name/Company Name]

Subject: Resolution of Contract Dispute – [Contract Name/Number]

Dear [Other Party Name],

This letter serves as confirmation of the resolution reached regarding the contract dispute concerning [Briefly describe the dispute].

Following our discussions on [Date(s)], we have agreed to the following terms:

1. [Agreement Point 1, e.g., Payment of $X by a specific date]
2. [Agreement Point 2, e.g., Revision of a specific clause in the contract]
3. [Agreement Point 3, e.g., Extension of the contract deadline]

Both parties agree to adhere to these terms. [Optional: Include a statement about confidentiality, legal review, or future cooperation.]

Please confirm your acceptance of these terms by signing and returning a copy of this letter to me by [Date].

Sincerely,

[Your Name]

[Your Title/Position]

Subject: Resolution Regarding Policy Violation – [Employee Name]

Dear [Employee Name],

This letter addresses the policy violation that occurred on [Date] regarding [Briefly describe the policy violation]. After reviewing the incident and your explanation, we have decided on the following course of action:

[State the consequences or corrective action. Examples include:]

• [Verbal Warning]
• [Written Warning]
• [Suspension for a specific period]
• [Mandatory training]

We expect that you will adhere to company policy moving forward. Any further violations may result in further disciplinary action, up to and including termination of employment.

Please sign below to acknowledge receipt of this resolution letter.

Sincerely,

[Your Name]

[Your Title]

____________________________

Employee Signature

Date: [Date]

Subject: Resolution Regarding Partnership Dispute

Dear [Partner’s Name],

This letter confirms the resolution agreed upon to address the issues discussed at our meeting on [Date] regarding [briefly describe the issue]. After a thorough discussion, we reached the following agreement:

• [Agreement point 1: For example, A new division of responsibilities.]
• [Agreement point 2: For example, A revised financial plan.]
• [Agreement point 3: For example, A new method for conflict resolution.]

Both parties agree to these terms. We will implement this resolution effective [Date]. We are committed to the success of our partnership and believe that this agreement will foster a more productive working relationship.

Please sign below to acknowledge receipt of this letter.

Sincerely,

[Your Name]

[Your Title/Position]

____________________________

Partner’s Signature

Date: [Date]

Subject: Resolution for Breach of Agreement

Dear [Party in Breach’s Name],

This letter is to address the breach of the agreement dated [date of agreement] in which [briefly describe what was agreed upon, and what was not followed]. After considering all aspects, we have come to the following agreement:

1. [Agreement point 1: for example, Payment of damages]
2. [Agreement point 2: for example, A revised timeline to complete the original agreement]
3. [Agreement point 3: for example, No further action from either party]

This agreement is considered a complete and final settlement. This will be effective from [date].

Please acknowledge receipt of this letter by signing below.

Sincerely,

[Your Name]

[Your Title/Position]

____________________________

Signatory’s Signature

Date: [Date]